As stated in theAsset Management Guidelines and Procedures section 5.0, each year (October), the Office of Plant Funds will prepare a list of all capital equipment by using ‘Adaptive Planning’ in Workday to create a master list of all Capital Assets. An email containing all Asset Coordinators (in case of retired/terminated employee the Unit Point of Contact will be the stand-in) will be sent out with instructions of how to access ‘Adaptive Planning’ and complete the audit by December 1.
The Asset Coordinator will conduct the physical inventory and report the results on the ‘Adaptive Planning’ workbook by the deadline established by the Office of Plant Funds. Asset Coordinators will be asked to identify any location changes and disposition details for any equipment not found during the physical inventory. The physical inventory must include verification of the existence, condition, and location of all moveable capital equipment.
The Office of Plant Funds will perform periodic audits to help ensure departments are complying with the University’s Asset Management Guidelines and Procedures. This process is essential to maintaining an accurate and current registration of moveable capital assets and ensuring that we are following standard accounting principles and federal guidelines and procedures.
